Fiscal requirements
For cash registers in the Kingdom of Spain
The bluepos.es POS software fulfills the requirements of Veri*Factu
Legal basis in the cash register market
Tax legislation for POS systems in the Kingdom of Spain is complex and subject to both national and regional regulations. Due to Spain’s decentralized structure, there are considerable differences between the autonomous communities. In all regions, the direct online transfer of sales and taxes from the POS system to the tax authorities’ servers is always required.
Key points on fiscalization in Spain
- Central transmission of sales and taxes from the POS system to tax authorities
- Prevention of tax fraud and data manipulation through certified software
- Regional differences in the permitted systems (e.g. Verifactu and TicktetBAI)
Fiscal changes in the years 2025-2027
From 2025, many new requirements will apply to operators of POS systems in the Kingdom of Spain. In some cases, transitional periods apply for existing systems. However, new cash registers must fully comply with RD 1007/2023 and its implementing regulations.
With bluepos.es, SCHULTES provides cash register software that meets the requirements of the new regulations.
Fiscalization schedule in the Kingdom of Spain from 2025
- 07.2025: From this date, manufacturers and distributors may only sell new systems that comply with the Veri*Factu System regulations
- 01.2027: From this date, companies (non-natural persons) must comply with the provisions
- 07.2027: From this date, natural persons must comply with the provisions
Note: The date was originally 01.01.2026 or 01.07.2026, but has been postponed by one year by Royal Decree 15/2025 of 02.12.2025.
Inventory systems
The above-mentioned transition periods allow taxpayers to continue to use their cash register solutions already purchased and in use until the above-mentioned enforceability dates.
However, an update or replacement of the POS system is absolutely necessary at the latest after the specified deadlines have expired!
New cash registers
Billing software that is marketed to customers without a prior maintenance contract must fully comply with the technical specifications of the aforementioned regulation in each of its operating modalities. The use of other software is not permitted. No transition period applies. In addition, POS systems must always be operated in accordance with the current regulations, so that when they are used, they must necessarily be operated under one of the modalities provided for, without the possibility of being operated outside the regulatory framework.
Fiscal requirements Kingdom of Spain
In addition to the general, national level, the Kingdom of Spain is divided into 17 autonomous communities, which can enact their own tax laws and regulations in certain areas. Below you will find the regulations and regional peculiarities relevant to the operation of POS systems.
National level
- Law 11/2021 (Ley Antifraude): The so-called anti-fraud law obliges companies to use cash register software that prevents manipulation and ensures complete traceability of all transactions. The aim is to combat the black economy and ensure data integrity.
- Law 18/2022 (Ley Crea y Crece): The “Crea y Crece” law is part of the Spanish economic recovery plan (Recovery, Transformation and Resilience Plan) and aims to make Spain a more sustainable, competitive and digital business location. With this law, companies in Spain must fundamentally adapt their invoicing systems, as there is now an obligation for electronic B2B invoicing (e-invoicing).
- Regulation HAC/1177/2024: This regulation defines the technical standards for cash register systems. Among other things, it requires the use of QR codes on invoices, the direct link to the tax authority (AEAT) and the immutability of data. Implementation is monitored by the AEAT.
- Royal Decree-Law 1007/2023: This decree regulates the requirements for IT systems and programs for invoicing. It is intended to prevent invoices from being changed retrospectively and requires the use of certified software (Veri*factu). The systems must be adapted by July 29, 2025 at the latest.
Autonomous communities
- Basque Country (País Vasco) – TicketBAI system: The Basque Country has introduced its own digital tax control system, TicketBAI. Companies must use special cash register software certified by the regional tax authorities, which reports all transactions in real time. Legal basis: Regional laws of the three Basque provinces (Álava, Bizkaia, Gipuzkoa).
- Navarra: Navarra has also developed its own tax regime, which differs from national legislation. The requirements for POS systems are defined by the regional tax authority.
- Canary Islands, Ceuta and Melilla: These regions have special tax regulations, particularly with regard to VAT (IGIC instead of IVA). However, the requirements for POS systems are generally based on national regulations, but can be supplemented by regional laws. The national provision on the mandatory use of certified software (Veri*factu) applies here.
Cash register software bluepos.es
With bluepos.es, designed exclusively for the Spanish market, Schultes provides customers with a Veri*Factu solution that complies with legal requirements. Numerous installations with this solution have already been successfully launched. The bluepos.es POS software is designed exclusively for the Spanish market. Other bluepos® versions may no longer be sold or used in the Kingdom of Spain. With bluepos.es, Schultes is initially concentrating on the national provision (Veri*Factu), further adaptations for the regional markets will follow.
The exclusive bluepos SIGN ES interface ensures compliance with Spanish tax regulations.
The bluepos.es POS software fulfills the requirements of Veri*Factu
Frequently asked questions about fiscal requirements for cash registers in Spain
There are often numerous questions surrounding the topic of fiscal requirements for cash register operators in Spain. We have summarized the most frequently asked questions and briefly provide the most important answers.
What is fiscalization in Spain?
Fiscalization in Spain obliges cash register operators to record financial data in a tamper-proof manner and transmit it transparently to the tax authorities. The aim is to prevent tax fraud.
Can I use bluepos in Spain in compliance with the law?
With bluepos.es, designed exclusively for the Spanish market, Schultes provides customers with a Veri*Factu solution that complies with legal requirements. Numerous installations with this solution have already been successfully launched. The bluepos.es POS software is designed exclusively for the Spanish market. Other bluepos® versions may no longer be sold or used in the Kingdom of Spain! With bluepos.es, Schultes is initially concentrating on the national provision (Veri*Factu), further adaptations for the regional markets will follow.
Disclaimer
This page is for general information purposes only and does not contain or replace (tax) legal advice. Please contact a specialist lawyer or tax consultant for binding clarification of specific legal issues. We cannot accept any liability for the accuracy, timeliness and completeness of the information and assessments provided here.
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